Shelter operations resource
Public profile hold/release checklist
Turn public-profile review into a visible gate with sources, hold reasons, and named approval.
Nothing public moves because a draft looks finished. It moves when a person reviews the source and accepts responsibility for the change.
01
Draft source
- Attach intake and foster source material.
- Mark AI-prepared wording.
- List any fact that remains unknown.
- Source attached
- Unknown field
02
Hold reasons
- Missing source.
- Conflicting staff or foster context.
- Unreviewed medical or behavior wording.
- Public-safe language still needed.
- Hold reason
- Next owner
03
Release decision
- Name the reviewer.
- Record approve, hold, or request changes.
- Keep the old public state until approval.
- Decision
- Reviewer
04
After release
- Record what changed and when.
- Keep the source and prior state in the audit trail.
- Schedule re-review when context is time-sensitive.
- Review date
- Next review
If this worksheet surfaces a specific handoff problem, WhiskerMatch can start with that one workflow while the rest of your tools stay in place.
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