Shelter operations resource
Proof permission checklist
Earn public proof without treating a shelter's workflow, staff, or records as marketing material by default.
Pilot participation is not permission to publish. Ask for each artifact separately, show the final context, and make withdrawal straightforward.
01
Name the artifact
- Quote, screenshot, workflow map, lesson, logo, or case study.
- Describe where it will appear.
- State whether attribution is requested.
- Artifact
- Publication location
02
Remove sensitive context
- Remove applicant and foster information.
- Remove animal details unless specifically approved.
- Remove internal staff or policy details by default.
- Details removed
- Details retained
03
Secure approval
- Send the final wording or image in context.
- Record the authorized approver.
- Record the exact scope and date.
- Approver
- Scope
04
Maintain consent
- Provide a withdrawal contact.
- Reconfirm material changes.
- Do not expand one permission into another artifact.
- Withdrawal path
- Re-review date
If this worksheet surfaces a specific handoff problem, WhiskerMatch can start with that one workflow while the rest of your tools stay in place.
Apply for a pilot →