Shelter operations resource
Stray intake photo and context checklist
Prevent a stray intake photo from becoming a detached artifact or an automated assessment.
Photos are context, not decisions. A person must confirm what is known, what remains unknown, and which concern needs medical, behavior, or operational review.
01
Photo and finder context
- Attach the intake photo to the record.
- Record location and time found.
- Record finder contact only under the team's handling policy.
- Photo attached
- Location found
02
Known intake facts
- Record observed condition without diagnosing.
- Record behavior at intake with setting and source.
- Record collar and chip status.
- Observed condition
- Collar or chip
03
Open work
- Record known-owner search actions.
- Flag urgent needs for the appropriate person.
- Name foster or rescue support questions.
- Urgent need
- Support needed
04
Human review
- Assign the next reviewer.
- Keep unknowns explicit.
- Do not infer condition, breed, behavior, or placement from the photo.
- Next reviewer
- Unknown
Early access, founder-led
Keep this with the animal record.
WhiskerMatch is one record per animal that intake, foster, adoption review, and public profiles share. It starts with one workflow, beside the tools you already use, and a person at your organization makes every decision.
$20/month per organization, no seat limits. This is a founder-led early access invitation with no deadline. Writing to ask a question costs nothing and commits you to nothing.
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