Shelter operations resource
Applicant review lane worksheet
Create a shared applicant lane that keeps documents and next actions visible while preserving human review.
A review lane should make the work clearer, not turn applicants into a score. Every outcome stays with the shelter.
01
Review stages
- Name the stages your team actually uses.
- Define what moves an application between stages.
- Remove stages that do not change the next action.
- Stage
- Exit condition
02
Documents
- List required and conditional documents.
- Name who reviews each document.
- Define how applicants see missing items.
- Document
- Reviewer
03
Decisions
- Keep applicant outcomes human.
- Record policy exceptions and the responsible reviewer.
- Do not rank adopters or infer fit from opaque signals.
- Decision owner
- Escalation path
04
Communication
- Draft routine replies from approved templates.
- Require staff review before sending.
- Keep the message attached to the application.
- Template needed
- Sender
Early access, founder-led
Keep this with the animal record.
WhiskerMatch is one record per animal that intake, foster, adoption review, and public profiles share. It starts with one workflow, beside the tools you already use, and a person at your organization makes every decision.
$20/month per organization, no seat limits. This is a founder-led early access invitation with no deadline. Writing to ask a question costs nothing and commits you to nothing.
Want to look first? Walk through the guided demo.