One animal record, from intake to follow-up.
WhiskerMatch keeps the placement work connected: intake notes, applications, foster updates, public profile review, and follow-up tasks. AI can help draft and organize. People review, decide, and stay accountable.
The record should survive every handoff.
Start with what your team already has. Clean up the record. Flag what is missing. Require a person before anything public or placement-related moves forward.
Clean fields, missing marked
Attached to the animal
Concerns routed back
Reviewed before live
Owner and due date visible
Eight steps, written for the people doing the work.
Each step shows what comes in, what WhiskerMatch helps organize, what a person reviews, and what the team can trust next.
Animal comes in
- What comes in
- Paper notes, field notes, photos, shelter software exports, or a quick message from staff.
- What gets organized
- WhiskerMatch starts one animal record and keeps the source visible.
- What a person reviews
- A staff member checks the basics and assigns an owner.
- What the team can trust
- The team knows where the case starts and who is responsible.
Notes get cleaned up
- What comes in
- Messy intake details, partial history, and unknown fields.
- What gets organized
- AI can help turn messy notes into clean fields without inventing missing information.
- What a person reviews
- A person confirms what is known and leaves unknown fields marked unknown.
- What the team can trust
- The record is easier to read without pretending it is complete.
Missing information gets flagged
- What comes in
- Blank medical notes, unclear behavior context, missing photos, or no reviewer.
- What gets organized
- The system shows blockers and next actions instead of hiding them in comments.
- What a person reviews
- A named person resolves or accepts each blocker.
- What the team can trust
- Nothing important moves forward invisibly.
A staff member takes ownership
- What comes in
- A case that needs review, follow-up, or a public profile update.
- What gets organized
- The owner, due date, and current state stay visible on the record.
- What a person reviews
- The owner decides what is ready and what needs more work.
- What the team can trust
- The latest version does not depend on one person remembering it.
Public profile gets reviewed
- What comes in
- Profile draft, photos, known care notes, and anything still missing.
- What gets organized
- Draft fields can be prepared from known information.
- What a person reviews
- A real person reviews before the public profile goes live.
- What the team can trust
- The profile waits for review instead of publishing itself.
Applications stay attached
- What comes in
- Applicant messages, documents, household notes, and next steps.
- What gets organized
- Applications sit in a lane attached to the animal, not scattered across inboxes.
- What a person reviews
- Staff still make the call and handle applicant communication.
- What the team can trust
- The team can see who is waiting and what is missing.
Foster updates route back
- What comes in
- Check-ins, behavior notes, photos, and concerns from foster homes.
- What gets organized
- Updates are routed back to the animal record with type and urgency.
- What a person reviews
- Staff decide what changes the case, profile, or follow-up plan.
- What the team can trust
- A foster concern does not disappear in a group chat.
Follow-up stays on the case
- What comes in
- Reference checks, pickup notes, first-week check-ins, and return-risk signals.
- What gets organized
- Due dates and owners stay attached to the animal record.
- What a person reviews
- A person closes the loop or reopens work when something changes.
- What the team can trust
- The record survives the handoff after placement.
Your current shelter software can stay where it is.
WhiskerMatch is designed to start beside the tools your team already uses. Begin with one workflow instead of changing everything at once.
- Your shelter software
- Spreadsheets
- Paper intake forms
- Email and group chats
Intake notes, applicants, foster updates, public profile status, and follow-up tasks stay connected with an owner, a date, and review state.
- Public animal profiles
- Applicant review
- Foster updates
- Follow-up tasks
Start with one workflow. Keep your current tools. Expand only when the team trusts the record.
AI prepares the work. People own every decision.
The system may help structure information, but it does not place an animal, reject an applicant, invent facts, or publish a profile by itself.
draft, structure, summarize, and flag missing fields
staff review profiles, applications, and placement calls
no auto-placement, no auto-rejection, no pay-to-rank
unknown fields are not filled with guesses
a real person is attached before publishing
Start with one workflow. Keep your current tools.
If intake, applications, foster updates, profiles, or follow-up are scattered today, request pilot access and tell us where the work is hardest.