---
title: "Stray intake photo and context checklist"
description: "Keep an intake photo connected to finder details, condition, chip status, urgent needs, and the next human review step."
canonical: https://www.whiskermatch.com/resources/stray-intake-photo-context-checklist
markdown_url: https://www.whiskermatch.com/resources/stray-intake-photo-context-checklist.md
generated_from: "canonical page server-rendered HTML; the HTML page is authoritative"
last_modified: 2026-07-02
last_updated: 2026-07-02
publisher: "Veldarium Technology Systems LLC"
---

1. [Home](https://www.whiskermatch.com/)
2. [Resources](https://www.whiskermatch.com/resources)
3. Stray intake photo and context checklist

Shelter operations resource

# Stray intake photo and context checklist

Prevent a stray intake photo from becoming a detached artifact or an automated assessment.

Photos are context, not decisions. A person must confirm what is known, what remains unknown, and which concern needs medical, behavior, or operational review.

[Bring one workflow](https://www.whiskermatch.com/contact#bring-one-workflow)

01

## Photo and finder context

- Attach the intake photo to the record.
- Record location and time found.
- Record finder contact only under the team's handling policy.

- **Photo attached**
- **Location found**

02

## Known intake facts

- Record observed condition without diagnosing.
- Record behavior at intake with setting and source.
- Record collar and chip status.

- **Observed condition**
- **Collar or chip**

03

## Open work

- Record known-owner search actions.
- Flag urgent needs for the appropriate person.
- Name foster or rescue support questions.

- **Urgent need**
- **Support needed**

04

## Human review

- Assign the next reviewer.
- Keep unknowns explicit.
- Do not infer condition, breed, behavior, or placement from the photo.

- **Next reviewer**
- **Unknown**

## Keep reading

- [animal intake software](https://www.whiskermatch.com/animal-intake-software)
- [All shelter workflow resources](https://www.whiskermatch.com/resources)
- [Free printable tools](https://www.whiskermatch.com/tools)

Early access, founder-led

## Keep this with the animal record.

WhiskerMatch is one record per animal that intake, foster, adoption review, and public profiles share. It starts with one workflow, beside the tools you already use, and a person at your organization makes every decision.

$20/month per organization, no seat limits. This is a founder-led early access invitation with no deadline. Writing to ask a question costs nothing and commits you to nothing.

[Bring one workflow](https://www.whiskermatch.com/contact#bring-one-workflow) [See pricing](https://www.whiskermatch.com/pricing)

Want to look first? [Walk through the guided demo](https://www.whiskermatch.com/demo).

---

About WhiskerMatch: WhiskerMatch is workflow software for animal shelters and rescues that keeps one reviewed record per animal across intake, foster care, adoption review and public profiles, with people making every placement and publishing decision.

## Sitemap

See the full [WhiskerMatch sitemap](https://www.whiskermatch.com/sitemap.md) for every public page, or [llms.txt](https://www.whiskermatch.com/llms.txt) for a short summary.