---
title: "Proof permission checklist"
description: "Request and record permission before publishing quotes, workflow maps, screenshots, or pilot lessons."
canonical: https://www.whiskermatch.com/resources/proof-permission-checklist
markdown_url: https://www.whiskermatch.com/resources/proof-permission-checklist.md
generated_from: "canonical page server-rendered HTML; the HTML page is authoritative"
last_modified: 2026-06-30
last_updated: 2026-06-30
publisher: "Veldarium Technology Systems LLC"
---

1. [Home](https://www.whiskermatch.com/)
2. [Resources](https://www.whiskermatch.com/resources)
3. Proof permission checklist

Shelter operations resource

# Proof permission checklist

Earn public proof without treating a shelter's workflow, staff, or records as marketing material by default.

Pilot participation is not permission to publish. Ask for each artifact separately, show the final context, and make withdrawal straightforward.

[Bring one workflow](https://www.whiskermatch.com/contact#bring-one-workflow)

01

## Name the artifact

- Quote, screenshot, workflow map, lesson, logo, or case study.
- Describe where it will appear.
- State whether attribution is requested.

- **Artifact**
- **Publication location**

02

## Remove sensitive context

- Remove applicant and foster information.
- Remove animal details unless specifically approved.
- Remove internal staff or policy details by default.

- **Details removed**
- **Details retained**

03

## Secure approval

- Send the final wording or image in context.
- Record the authorized approver.
- Record the exact scope and date.

- **Approver**
- **Scope**

04

## Maintain consent

- Provide a withdrawal contact.
- Reconfirm material changes.
- Do not expand one permission into another artifact.

- **Withdrawal path**
- **Re-review date**

## Keep reading

- [WhiskerMatch trust standards](https://www.whiskermatch.com/trust)
- [All shelter workflow resources](https://www.whiskermatch.com/resources)
- [Free printable tools](https://www.whiskermatch.com/tools)

Early access, founder-led

## Keep this with the animal record.

WhiskerMatch is one record per animal that intake, foster, adoption review, and public profiles share. It starts with one workflow, beside the tools you already use, and a person at your organization makes every decision.

$20/month per organization, no seat limits. This is a founder-led early access invitation with no deadline. Writing to ask a question costs nothing and commits you to nothing.

[Bring one workflow](https://www.whiskermatch.com/contact#bring-one-workflow) [See pricing](https://www.whiskermatch.com/pricing)

Want to look first? [Walk through the guided demo](https://www.whiskermatch.com/demo).

---

About WhiskerMatch: WhiskerMatch is workflow software for animal shelters and rescues that keeps one reviewed record per animal across intake, foster care, adoption review and public profiles, with people making every placement and publishing decision.

## Sitemap

See the full [WhiskerMatch sitemap](https://www.whiskermatch.com/sitemap.md) for every public page, or [llms.txt](https://www.whiskermatch.com/llms.txt) for a short summary.